This joint letter is used to inform clients that the attorney who has handled the client's legal matters with the firm is withdrawing from the firm. It presents the client with the options of remaining with the present firm, transferring its files to the attorney's new firm, or choosing representation by an entirely different firm. The letter is signed by the managing partner and the partner who is withdrawing from the firm.
Title: Contra Costa California Joint Letter Announcing Partner Withdrawal from the Firm Introduction: Contra Costa California (CCC) Joint Letter Announcing Partner Withdrawal from the Firm is a formal announcement sent to clients by the partnership firm based in Contra Costa County, California, conveying the departure of one or more partners from the firm. This letter serves to inform clients about the changes within the firm and provides reassurance towards maintaining the quality of services and client relationships. Content: 1. Addressing the Recipients: The letter should start with a polite salutation, addressing the clients or concerned parties by name, if possible. Maintain a professional and courteous tone throughout the letter. 2. Announcement: Clearly and concisely state that the purpose of the letter is to announce the withdrawal of one or more partners from the firm. Emphasize the significance of this change and the impact it may have on existing client relationships. 3. Details of the Partner(s) Departure: Provide specific details about the departing partner(s), including their name(s), position(s), and their contribution to the firm. Briefly mention the reasons for their withdrawal, such as retirement, pursuing new opportunities, or any personal or professional circumstances. 4. Assurance of Continuity: Reassure clients that despite the partner(s) withdrawal, the firm is committed to providing uninterrupted service and retain its high standards of excellence. Highlight the team's expertise, depth of talent, and continued dedication to serving clients' needs. 5. Transition Plan: Outline any steps or measures the firm has taken to ensure a smooth transition during the partner's departure. This could include the allocation of responsibilities to other partners, associates, or the recruitment of new talent if necessary. Assure clients that their interests remain a priority throughout the transition process. 6. Open Communication: Encourage clients to reach out with any questions or concerns they may have. Provide contact information for a designated contact person within the firm who will be available to address inquiries promptly and efficiently. 7. Expressing Gratitude: Express gratitude to clients for their loyalty and support during the partner's tenure at the firm. Highlight the successful collaborations and achievements of the departing partner(s) and acknowledge their impact on clients' success. Types of Contra Costa California Joint Letter Announcing Partner Withdrawal from the Firm: 1. Retirement Announcement: This type of letter announces a partner's retirement from the firm after a long and successful career. It highlights their contributions, expresses gratitude, and assures clients of continued commitment and service excellence. 2. Resignation Announcement: This type of letter announces a partner's voluntary resignation from the firm for various reasons, such as pursuing new opportunities or personal commitments. It highlights the partner's achievements and assures clients that the firm will continue providing quality services. 3. Departure Due to Circumstances: This type of letter announces a partner's departure that may arise due to circumstances beyond their control, such as health issues, family emergencies, or legal matters. It emphasizes the partner's dedication and the firm's commitment to support them during this challenging time while assuring clients that service continuity will be maintained. Remember to customize the letter according to the specific circumstances and the firm's tone and style.
