Suffolk New York Notice of Annual Meeting of Stockholders

Name: Suffolk New York Notice of Annual Meeting of Stockholders
Brand: US Legal Forms
Rating: 4.85 (406 reviews)

Category:

Corporations - Startup - Sample Startup Company Forms

State:

Multi-State

County:

Suffolk

Control #:

US-S2304-3AM

Format:

Instant download

Description

This sample form, a Notice of Annual Meeting of Stockholders document, is usable for corporate/business matters. The language is easily adaptable to fit your circumstances. You must confirm compliance with applicable law in your state. Available in Word format.

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FAQ

Annual Meeting. The annual meeting of the shareholders of this corporation shall be held on the 30th day of June of each year or at such other time and place designated by the Board of Directors of the corporation. Business transacted at the annual meeting shall include the election of directors of the corporation.

At an annual general meeting (AGM), directors of the company present the company's financial performance and shareholders vote on the issues at hand. Shareholders who do not attend the meeting in person may usually vote by proxy, which can be done online or by mail.

Your notice must follow state and company guidelines, but it should have your company name , the date and time of the meeting, the location of the meeting, an agenda , and notes .

Although attending a shareholders' meeting or board of directors' meeting is technically not required, the group must have a quorum present in order to make any decisions or vote. A "quorum" is the minimum number of voting members that must be present to conduct business.

It should contain, at minimum, the date, time, and location of the annual meeting; script; agenda; all speeches; motions; press releases and other public communications; proxy arrangements; every arrangement with vendors; contact information for all participants, planners, and vendors; and task assignments.

Notice to Shareholders Most states require notice of any shareholder meeting be mailed to all shareholders at least 10 days prior to the meeting. The notice should contain the date, time and location of the meeting as well as an agenda or explanation of the topics to be discussed.

Special meetings of directors or members shall be held at any time deemed necessary or as provided in the bylaws: Provided, however, That at least one (1) week written notice shall be sent to all stockholders or members, unless a different period is provided in the bylaws, law or regulation.

Special meetings cover specific topics that must receive a vote of the shareholders. Common topics for both annual and special shareholder meetings include the appointment or removal of directors, board recommendations for mergers, asset sales and other important activities, as well as shareholder initiatives.

There is no required procedure in corporate law for conducting a meeting of shareholders. The procedure used is up to the directors and/or shareholders of the corporation. Some (mostly larger corporations) use a formal procedure utilizing Robert's Rules of Order requiring motions, seconds, discussion, and then a vote.

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(a) Shareholder meetings. Corporation, By-laws, Officers and agents, Stockholders' meeting.Suffolk CC Pension Fund.

Suffolk New York Notice of Annual Meeting of Stockholders

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