This form is a basic Information and Document Control Policy for use by companies wishing to establish control procedures for confidential, sensitive, or proprietary information.
Broward Florida Information and Document Control Policy is a set of guidelines and procedures designed to ensure the secure management, protection, and dissemination of sensitive information and documents within the Broward County government. By adhering to this policy, the county aims to safeguard the confidentiality, integrity, and availability of its information assets, and comply with applicable laws and regulations. The policy outlines various types of information and documents subject to control measures, which may include but are not limited to: 1. Confidential Information: This category includes sensitive data that, if disclosed, could cause harm to individuals, negatively impact government operations, or breach legal obligations. Examples may include personally identifiable information (PIN), financial records, taxpayer data, law enforcement reports, and health records. 2. Intellectual Property: Broward County's policy also addresses the protection and control of intellectual property, such as patents, copyrights, trademarks, or trade secrets owned or licensed by the county. 3. Records Management: In accordance with state and federal laws, the policy incorporates guidelines for the proper creation, retention, access, and disposal of records, ensuring compliance with legal requirements and facilitating efficient information retrieval. 4. Access Controls: The Information and Document Control Policy establishes mechanisms for controlling access to sensitive information and documents. This may include user authentication, authorization frameworks, access rights, and the monitoring of user activities to prevent unauthorized access or misuse. 5. Data Classification: The policy may specify a data classification scheme, categorizing information and documents based on their sensitivity level. This classification can streamline security controls by allocating appropriate protection measures to different types of data. 6. Secure Handling and Transmission: The policy encompasses guidelines for the secure handling of physical and electronic documents, ensuring their proper storage, transport, and disposal. It also addresses the secure transmission of information through email, electronic forms, or any other digital platform. 7. Incident Reporting and Response: In the case of information security incidents or breaches, the policy will outline the procedures for reporting, investigating, and remediating such events. This helps to ensure a timely response, containment, and recovery of affected systems or data. Broward County may have additional specific policies tailored to different departments or divisions within the organization, such as the Broward County Sheriff's Office Information and Document Control Policy or the Broward County Health Department Information and Document Control Policy. These specialized policies may include unique considerations relevant to their respective functions, while still aligning with the overarching county-wide Information and Document Control Policy.
