This form covers the subject matter described in the form's title for your State. This is a notice from Landlord to Tenant advising that Tenant is required to keep the leased premises in clean and sanitary condition. The notice advises Tenant of certain breaches of Tenant's obligation to keep the premises clean and sanitary.
Subject: Urgent Notice: Failure to Maintain Clean and Safe Premises — Remedial Actions Required or Lease Termination Dear [Tenant's Name], We hope this letter finds you well. We value your tenancy and strive to ensure a safe and hygienic living environment for all our residents. However, we have recently observed conditions in your leased premises that are not in compliance with the agreed-upon standards of cleanliness and safety. This letter serves as an official notice regarding these concerns. 1. Dust and Dirt Accumulation: We have noticed excessive dust and dirt accumulation in various areas of the apartment, including the common areas, corners, windowsills, and neglected spaces. This neglect poses potential health hazards and undermines the overall cleanliness standards of the property. 2. Odor Control and Trash Disposal: Proper management of household waste and maintenance of odor-free premises are essential for a healthy living environment. However, we have detected an unpleasant odor emanating from your unit and have noticed irregular or inadequate trash disposal practices. These issues need immediate attention to uphold sanitation standards. 3. Pest Infestation: It has come to our attention that your premises are showing signs of pest infestation. Pests not only pose potential health hazards but can also cause property damage. It is crucial to address this issue promptly to preserve the well-being of all residents and maintain the property's integrity. Remedial Actions Required: To rectify the aforementioned issues and maintain compliance with the lease agreement, we kindly request that you take the following actions within [specified timeframe, preferably 7-14 days]: 1. Thorough Cleaning: Perform a comprehensive cleaning of your premises, including but not limited to, dusting all surfaces, mopping floors, vacuuming carpets, wiping windows, and removing any cobwebs or debris. 2. Trash Disposal: Ensure regular disposal of household waste in sealed bags and place them in the designated trash bins or areas as per community guidelines. Also, prevent the accumulation of garbage in your premises or common areas. 3. Odor Control: Implement necessary measures to eliminate any unpleasant odors within your apartment, such as thorough cleaning, proper ventilation, and, if necessary, use of deodorizers. 4. Pest Control: Contact a licensed pest control service promptly to inspect and treat your premises to mitigate the pest infestation issues. Provide our management team with documentation of the pest control service and their recommended steps to address the problem. Failure to Remedy: If you fail to address the aforementioned concerns within the given timeframe, we regret to inform you that it will be considered a breach of the lease agreement. Consequently, if the lease is terminated as a result: 1. Eviction Process: We will initiate the necessary legal proceedings for eviction. 2. Financial Liability: You may be held responsible for any costs incurred in restoring the premises to a clean and sanitary condition, including pest control services and any necessary repairs or replacements. Please note that your failure to maintain a clean and safe living environment not only affects your tenancy but also compromises the well-being and comfort of other residents within the community. We highly encourage you to prioritize these remedial actions to preserve a safe and harmonious living environment for all. Should you have any questions or require further clarification, please reach out to our management office at [phone number] or [email address]. We are dedicated to assisting you in resolving these concerns promptly. Thank you for your immediate attention to this matter. Sincerely, [Your Name] [Landlord/Property Management Company] [Address] [City, State] [Phone number] [Email address]Subject: Urgent Notice: Failure to Maintain Clean and Safe Premises — Remedial Actions Required or Lease Termination Dear [Tenant's Name], We hope this letter finds you well. We value your tenancy and strive to ensure a safe and hygienic living environment for all our residents. However, we have recently observed conditions in your leased premises that are not in compliance with the agreed-upon standards of cleanliness and safety. This letter serves as an official notice regarding these concerns. 1. Dust and Dirt Accumulation: We have noticed excessive dust and dirt accumulation in various areas of the apartment, including the common areas, corners, windowsills, and neglected spaces. This neglect poses potential health hazards and undermines the overall cleanliness standards of the property. 2. Odor Control and Trash Disposal: Proper management of household waste and maintenance of odor-free premises are essential for a healthy living environment. However, we have detected an unpleasant odor emanating from your unit and have noticed irregular or inadequate trash disposal practices. These issues need immediate attention to uphold sanitation standards. 3. Pest Infestation: It has come to our attention that your premises are showing signs of pest infestation. Pests not only pose potential health hazards but can also cause property damage. It is crucial to address this issue promptly to preserve the well-being of all residents and maintain the property's integrity. Remedial Actions Required: To rectify the aforementioned issues and maintain compliance with the lease agreement, we kindly request that you take the following actions within [specified timeframe, preferably 7-14 days]: 1. Thorough Cleaning: Perform a comprehensive cleaning of your premises, including but not limited to, dusting all surfaces, mopping floors, vacuuming carpets, wiping windows, and removing any cobwebs or debris. 2. Trash Disposal: Ensure regular disposal of household waste in sealed bags and place them in the designated trash bins or areas as per community guidelines. Also, prevent the accumulation of garbage in your premises or common areas. 3. Odor Control: Implement necessary measures to eliminate any unpleasant odors within your apartment, such as thorough cleaning, proper ventilation, and, if necessary, use of deodorizers. 4. Pest Control: Contact a licensed pest control service promptly to inspect and treat your premises to mitigate the pest infestation issues. Provide our management team with documentation of the pest control service and their recommended steps to address the problem. Failure to Remedy: If you fail to address the aforementioned concerns within the given timeframe, we regret to inform you that it will be considered a breach of the lease agreement. Consequently, if the lease is terminated as a result: 1. Eviction Process: We will initiate the necessary legal proceedings for eviction. 2. Financial Liability: You may be held responsible for any costs incurred in restoring the premises to a clean and sanitary condition, including pest control services and any necessary repairs or replacements. Please note that your failure to maintain a clean and safe living environment not only affects your tenancy but also compromises the well-being and comfort of other residents within the community. We highly encourage you to prioritize these remedial actions to preserve a safe and harmonious living environment for all. Should you have any questions or require further clarification, please reach out to our management office at [phone number] or [email address]. We are dedicated to assisting you in resolving these concerns promptly. Thank you for your immediate attention to this matter. Sincerely, [Your Name] [Landlord/Property Management Company] [Address] [City, State] [Phone number] [Email address]
