This is a formal demand letter from a Tenant to Landlord demanding return of Tenant's security deposit after vacating the premises. This form informs Landlord that he/she has a limited number of days as permitted by state statutory law to refund Tenant's deposit or legal sanctions may ensue.
Subject: Notice of Failure to Return Security Deposit and Demand for Immediate Return — [Your Name] [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, ZIP] Dear [Landlord's Name], I hope this letter finds you well. I am writing to address an unresolved matter regarding the return of my security deposit, which was due to me upon the termination of my tenancy at [Rental Property Address], in Fairfax, Virginia. I regret to inform you that despite fulfilling all the obligations and conditions of my lease agreement, I have yet to receive my security deposit within the legal time frame. The purpose of this letter is to formally notify you of your failure to return my security deposit as required by the Virginia Residential Landlord and Tenant Act. As required by law, I provided you with a forwarding address (included above) within five days of vacating the property for any communication or the return of my deposit. It has now been [number of days/weeks/months] since I moved out of the property without any sign of the return of my security deposit, or any itemized statement explaining deductions, as stipulated under Virginia law. I must emphasize that I meticulously documented the condition of the property upon moving out by conducting a thorough move-out inspection. The rental unit was left in the same condition, aside from normal wear and tear, as it was at the commencement of my lease agreement. Therefore, there is no reasonable basis for withholding any portion of my security deposit. Under Virginia law, specifically the Virginia Residential Landlord and Tenant Act (Section 55-248.15:1), landlords are required to return the security deposit within 45 days of the termination of tenancy, or provide an itemized written statement of any deductions made and the balance, if any, of the deposit. Failure to adhere to these legal requirements may subject the landlord to potential legal actions, which I hope to avoid. In light of the aforementioned circumstances, I kindly request the immediate return of my security deposit in full, amounting to $[amount]. Failure to comply with this request within [reasonable time, e.g., 10 business days] will leave me with no choice but to pursue all available legal remedies allowed by the Virginia Residential Landlord and Tenant Act to seek the return of my security deposit, including but not limited to filing a lawsuit in small claims court. Please be aware that I am keeping a record of this communication, along with any other relevant documentation, as evidence if further legal action becomes necessary. I hope we can resolve this matter amicably and avoid unnecessary legal proceedings. I kindly request that you contact me promptly at [your phone number] or via email at [your email address] to confirm the return of my security deposit or to discuss any concerns you may have regarding the return. Thank you for your immediate attention to this matter. I trust that you will fulfill your legal obligations, and your prompt response will be greatly appreciated. Yours sincerely, [Your Name] [Your Signature] CC: [CC relevant parties such as the local tenant-landlord commission or any other authorized institution, if applicable] Variations of the letter: — Fairfax Virginia Letter from Tenant to Landlord regarding Late Return of Security Deposit — Fairfax Virginia Letter from Tenant to Landlord demanding Return of Partial Security Deposit — Fairfax Virginia Letter from Tenant to Landlord demanding Itemized Statement of Deductions from Security Deposit.Subject: Notice of Failure to Return Security Deposit and Demand for Immediate Return — [Your Name] [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, ZIP] Dear [Landlord's Name], I hope this letter finds you well. I am writing to address an unresolved matter regarding the return of my security deposit, which was due to me upon the termination of my tenancy at [Rental Property Address], in Fairfax, Virginia. I regret to inform you that despite fulfilling all the obligations and conditions of my lease agreement, I have yet to receive my security deposit within the legal time frame. The purpose of this letter is to formally notify you of your failure to return my security deposit as required by the Virginia Residential Landlord and Tenant Act. As required by law, I provided you with a forwarding address (included above) within five days of vacating the property for any communication or the return of my deposit. It has now been [number of days/weeks/months] since I moved out of the property without any sign of the return of my security deposit, or any itemized statement explaining deductions, as stipulated under Virginia law. I must emphasize that I meticulously documented the condition of the property upon moving out by conducting a thorough move-out inspection. The rental unit was left in the same condition, aside from normal wear and tear, as it was at the commencement of my lease agreement. Therefore, there is no reasonable basis for withholding any portion of my security deposit. Under Virginia law, specifically the Virginia Residential Landlord and Tenant Act (Section 55-248.15:1), landlords are required to return the security deposit within 45 days of the termination of tenancy, or provide an itemized written statement of any deductions made and the balance, if any, of the deposit. Failure to adhere to these legal requirements may subject the landlord to potential legal actions, which I hope to avoid. In light of the aforementioned circumstances, I kindly request the immediate return of my security deposit in full, amounting to $[amount]. Failure to comply with this request within [reasonable time, e.g., 10 business days] will leave me with no choice but to pursue all available legal remedies allowed by the Virginia Residential Landlord and Tenant Act to seek the return of my security deposit, including but not limited to filing a lawsuit in small claims court. Please be aware that I am keeping a record of this communication, along with any other relevant documentation, as evidence if further legal action becomes necessary. I hope we can resolve this matter amicably and avoid unnecessary legal proceedings. I kindly request that you contact me promptly at [your phone number] or via email at [your email address] to confirm the return of my security deposit or to discuss any concerns you may have regarding the return. Thank you for your immediate attention to this matter. I trust that you will fulfill your legal obligations, and your prompt response will be greatly appreciated. Yours sincerely, [Your Name] [Your Signature] CC: [CC relevant parties such as the local tenant-landlord commission or any other authorized institution, if applicable] Variations of the letter: — Fairfax Virginia Letter from Tenant to Landlord regarding Late Return of Security Deposit — Fairfax Virginia Letter from Tenant to Landlord demanding Return of Partial Security Deposit — Fairfax Virginia Letter from Tenant to Landlord demanding Itemized Statement of Deductions from Security Deposit.
