This form is used by a tenant to inform the landlord of a problem with the lease premises, specifically broken windows. With this form, the tenant makes a request for repair pursuant to the lease and notifies the landlord that he/she/it has breached its duty to maintain the property in tenantable condition.
Subject: Urgent Repair Request: Broken Windows at [Rental Property Address] [Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, Zip Code] Dear [Landlord's Name], I hope this letter finds you well. I am writing to inform you of a critical issue that requires immediate attention at the [Rental Property Address]. As a responsible tenant, I have discovered multiple broken windows within the premises, and it is imperative that these be promptly repaired. Upon my recent inspection, I observed [number of broken windows] windows severely damaged, compromising both the security and integrity of the property. Enclosed you will find photographs [if applicable] documenting the extent of the damage. [Attach relevant pictures or evidence, if available]. Given the current weather conditions prevalent in Seattle, Washington, it leaves the rental unit susceptible to further deterioration, weather damage, and potential security risks. As a tenant, I understand my rights and obligations as outlined in the Washington Residential Landlord-Tenant Act and the lease agreement we both signed. According to Section [relevant section number or clause] of the Act, landlords have an obligation to maintain a safe and habitable living environment for tenants. Broken windows not only pose a safety hazard due to the potential for injuries, but they also compromise insulation, leading to increased energy costs and affecting the comfort of the premises. I request that you take immediate action to organize the necessary repairs to restore the broken windows to their proper condition. I kindly ask that you engage licensed and insured professionals to perform this specialized task, ensuring compliance with all applicable building codes and regulations. To streamline this process and avoid any confusion, I propose the following timeline for the repair work: 1. Acknowledgment of this letter within [number of days, e.g., three] of receipt. 2. Confirmation of the repair schedule within [number of days, e.g., five] of acknowledgment. 3. Completion of repairs within [reasonable deadline, e.g., ten] business days from the scheduled start date. Please note that the repair work should be conducted during reasonable hours to minimize disturbance to my daily life within the rental unit. Additionally, I request that your maintenance staff or contractors take appropriate measures to ensure cleanliness and safety during the repair process. In case of any additional expenses incurred while ensuring the security of the premises, I kindly request reimbursement upon submission of valid receipts or invoices. I earnestly hope we can resolve this matter amicably and promptly. However, if I do not receive a satisfactory response within [reasonable timeframe, e.g., seven] days of receipt of this letter, I may be forced to seek legal remedies available to me to address this issue. I am available at the contact information provided above to discuss further and schedule a convenient time to conduct an inspection of the proposed repairs. Thank you for your immediate attention to this matter. I anticipate your prompt action to address the broken windows and restore the condition of the rental property in compliance with applicable laws and regulations. I look forward to hearing from you soon. Yours sincerely, [Your Name] [Your Signature] cc: [Local Tenant Rights Association (if applicable)] [Other relevant parties (if applicable)]
